Fund Administration Services

We have established a dedicated and globally connected team for onboarding to ensure exceptional service throughout our clients’ journey.

During the onboarding stage, we recognize its importance as a critical moment in our partnership. Our global onboarding team is fully committed to creating a seamless experience for our clients.

Consistency is our priority. Each client is assigned a dedicated onboarding lead who will oversee the entire process and serve as the main point of contact across all service lines. Our immediate focus is to deliver a well-structured and smooth onboarding experience for our clients.

Our Pledge to You:

• Timely Management: We will establish agreed-upon timelines and effectively manage the onboarding process, ensuring a streamlined experience.
• Regular Communication: We will arrange regular calls with you and any other relevant service providers to maintain open lines of communication and address any concerns or questions promptly.
• Document Feedback: We will provide comprehensive comments and feedback on your fund-offering documents, leveraging our expertise to enhance the quality and effectiveness of your materials.
• Bank Account Assistance: If needed, we will assist you with the process of opening fund bank accounts, making it easier for you to navigate this step.
• Connectivity Support: Where applicable, we will help you establish connectivity for the daily receipt of trade files and broker feeds, facilitating efficient data transfer and integration.
• Reporting Framework: Together, we will determine and agree upon the format and timelines for the delivery of valuation and investor reporting, ensuring transparency and timely information.

We are dedicated to providing exceptional onboarding services, and we look forward to supporting you throughout the entire process, guaranteeing a positive experience and a solid foundation for our partnership.

Our primary objective is to provide a personalized client experience, fostering a sense of camaraderie between our fund accounting team and your own. This collaboration serves as the foundation of our service delivery model.

Equipped with all the necessary tools, our fund and portfolio accounting teams are capable of managing a diverse array of investment fund structures, from straightforward strategies to intricate and complex investments. Our purpose is to alleviate your operational responsibilities within the dynamic landscape of investment, brimming with ever-evolving regulatory complexities.

Our services encompass:

• Managing books and records according to the fund’s governing documents.
• Accumulating and organizing all essential investment data.
• Crafting financial statements and maintaining trial balances and relevant documentation in line with pertinent accounting standards.
• Preparing NAV package, inclusive of a comprehensive trial balance adjusted for accruals, balance sheet, and operation statements.
• Providing comprehensive documentation for all trial balance line items.
• Tracking and reconciling accounts payable and accumulated expenses.
• Reconciling all cash flow activity specific to the fund.
• Assisting in annual audit processes.
• Monitoring expenses.
• Calculating and reporting management fees.
• Maintaining fund waterfalls, including calculated carried interest.
• Performing calculations for subsequent closures.
• Providing IRR calculations.
• Handling all non-trade related cash movements.
• Overseeing and processing capital transactions.
• Inputting all portfolio transactions into the accounting system.
• Observing and recording any corporate actions.
• Reviewing and reconciling statements from brokers or custody agents.
• Independently valuing the Fund’s portfolio in line with the agreed-upon pricing policy.
• Supporting multi-series, equalization, and partnership accounting.
• Calculating daily, weekly, and monthly unit prices for investment funds, factoring in local taxes and fees.
• Calculating daily, weekly, monthly, or quarterly net asset value as needed.

Our accomplished accounting professionals are dedicated to creating robust financial statements for our client’s fund entities. We consistently deliver unaudited financial statements, meticulously compiled to adhere to critical accounting standards like IFRS and US GAAP.

Our comprehensive services entail:

• Crafting preliminary annual financial statements in strict accordance with relevant accounting standards.
• Formulating Cost-roll/Market Value roll and other evidential documents for corroborating figures featured in financial reports.
• Drafting insightful footnotes to the financial statements – these encompass Significant Accounting Policies, updates on New/Recent Accounting standards, Disclosures, Risk Assessments, and noteworthy Subsequent events.
• Collaborating seamlessly with auditors pertaining to auxiliary documents and audit schedules.
• Generating a uniform checklist for every set of financial statements, carefully tailored to align with the pertinent account standard.
• Delivering comprehensive Registry services, inclusive of investor/member fulfilments, local tax liability calculations such as PIE, and overseeing the process of tax payment or receipt.
• Providing annual reporting for regulatory mandates such as FMA’s statistical KiwiSaver return, FMCA reports, member and financial statements, and other mandated regulatory reports.

Our services equip asset managers with daily updated cash and position reports, courtesy of our specialized, cutting-edge reconciliation software. As part of our routine assistance, we effortlessly integrate your Trade Files into our primary administrative platform and carry out triple-tiered reconciliations involving you, the custodian, and the prime broker. Any discrepancies or breaks in cash and position reconciliations are promptly reported for your intervention.

Additionally, we provide you with the convenience of accessing your daily cash and position details from any location globally via our secure, round-the-clock reporting platform. To augment our everyday administrative support, we provide daily performance and risk reports through our advanced reporting support service.

Our service includes:

• Daily incorporation of client trade files.
• Routine cash reconciliation in reference to the custodian/prime broker.
• Regular position reconciliation utilizing the client and custodian/prime broker files.
• Daily autonomous valuation of the Fund(s)/entity portfolio, primarily using Crunchbase as a data source.
• Surveillance of individual equity securities for cash dividends, corporate actions, and capital changes.
• Identification of any discrepancies in position and cash with the client and prime broker.
• Daily T+1 cash and portfolio reporting available online via our reporting platform.